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5 Key Ways to Use Data When Maintaining School Facilities

5 Key Ways to Use Data When Maintaining School Facilities

Data and technology simplify many aspects of human life and business processes, and the operation of school facilities is no exception. For decades now, schools have implemented the use of new technologies to improve the way that facilities are operated and maintained.

Take a look at five key ways data can be used to effortlessly enhance school facility maintenance.

#1- Monitor and Maintain Utilities

Utilizing data can improve school maintenance procedures by allowing maintenance staff to monitor water and electricity usage and keep track of utility maintenance schedules. School facilities can become more energy efficient by ensuring that fixtures, lighting, and air conditioning units are routinely examined and repaired.

#2- Analysis and Reporting

School maintenance software provides several services that school officials can examine before making new investment decisions. Collecting data related to attendance, test scores, class schedules, utility usage, inventory, sanitation, and more enables maintenance programs to analyze information and generate comprehensive reports to point out where improvements can be made.

#3- Security and Attendance

Facility maintenance programs can include cameras and smart attendance features that simplify the process of recording attendance. School officials can monitor classroom capacity by having students and staff check in upon entering a class.

Additionally, security cameras can add a new level of safety to school buildings. By monitoring hallways and entryways, school staff members can ensure that students are exactly where they should be and that no unauthorized personnel is gaining access to school facilities.

#4- Budget Improvement

First and foremost, data can effectively demonstrate how school funding is spent. In addition to monitoring the ins and outs of money, budgetary tools can help outline cost-saving measures to boost operational efficiency. For example, data collection can present facility managers with energy-efficient solutions, waste reduction measures, and long-term inventory savings options.

#5- Smart Restrooms

New traffic monitoring software in school buildings can provide custodial teams with detailed reports on when restrooms receive the highest and lowest amounts of traffic. An awareness of these timelines can simplify sanitation schedules, prompting janitorial staff to dispatch to bathrooms that recently had high traffic levels but have experienced a lull in visits. This way, custodians can clean and restock restrooms as efficiently as possible by avoiding student and staff traffic.

Several programs and tools can automate maintenance processes, create informative reports, and improve attendance without requiring extra labor. Investing in the collection and analysis of facility-wide data can streamline the way schools are run, the expenses they require, and the health and safety practices adopted therein.