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7 Ways Facilities Management Can Cut Costs

7 Ways Facilities Management Can Cut Costs

Cost concerns and the development of reduction strategies are common across most industries, especially after struggling to maintain regular operations in the past year.

Fortunately, there are several steps that facility managers can take to not only reduce costs but to improve efficiency as well.

Take a look at the following ways that facilities can cut costs by managing custodial activity in restrooms, measuring performance, and monitoring maintenance records to produce sustainable results throughout the entire facility.

#1- Smart Restrooms

Implementing innovative restroom technology can help reduce energy costs, water usage, restroom occupancy, and cleaning maintenance times. Technologies like this can remind staff when trash bins are full, when the restrooms are at capacity, or when utilities need to be refilled.

By leveraging technology, management can turn restrooms into intelligent, data-collecting environments that improve operations efficiency, cleanliness, and overall guest experience.

#2- Predictive Maintenance Checklists

Management can reduce maintenance and repair costs by ensuring that essential maintenance is monitored and performed before an issue occurs. Creating a list of standard maintenance processes that need to be monitored (ex: light fixtures in working order, toilets flushing correctly) allows facilities to minimize costs that would arise should one of these utilities break and need complete repair.

Utilizing maintenance technology and data analysis can improve both custodial operations, the lifetime of utilities, and facility management as a whole.

#3- Energy Efficiency

Using energy-efficient lighting or water-saving restroom facilities can reduce costs by thousands of dollars each year. It’s one of the most effective steps that facility managers can take to minimize costs indefinitely.

#4- Task Automation

Automating an array of practical repetitive, time-consuming tasks can free up the availability of human staff members, allowing them to focus on more critical aspects of their jobs. Task automation practices can ensure precise performance, as well as reduce both cost and time investment.

#5- Reduce Employee Turnover

Employee turnover is one of the most significant expenses that many companies contend with each year. Creating a work environment that encourages employees to remain with the company is one of the most effective ways to cut costs related to hiring and training new employees.

#6- Occupancy-Based Ventilation

Occupancy-based ventilation is a considerable solution to reducing energy costs. With the assistance of predictive analytics software, facilities can determine when occupancy is low enough to minimize ventilation usage. This way, ventilation costs are best used depending on the time of day and the number of people visiting the area.

#7- Pay More Attention To HVAC

HVAC is one of the most costly utilities to repair or replace when something within the system breaks. However, when facilities adequately monitor their HVAC systems and maintain regular upkeep, the system will work more efficiently and reduce costs associated with breakdown. Setting up continuous monitoring for HVAC systems is recommended to stay on top of any system changes.


Reducing facility costs does not have to mean a reduction in
maintenance or quality. By utilizing available technologies and improving
already existing systems, facility management can cut costs on top of becoming
more efficient operations.
Click here to see how TRAX
Analytics can help your facility reduce costs.